Oral presentations are an integral part of Cucurbitaceae 2022’s educational program. Speakers are encouraged to produce a PowerPoint presentation to accompany their talk as a visual reference for the audience. Speakers are asked to prepare their presentation with the following information in mind.
Oral Presentations: Presenters giving a talk receive 15 minutes each for presentation and Q&A.
Keynote Presentations: Presenters giving a Keynote talk receive 20 minutes each for presentation and Q&A.
The best guideline is to plan to use at least 3 minutes of your time slot for setup and Q&A, so plan accordingly.
In the event a situation arises that would prevent you from honoring your commitment, we trust that speakers will alert us immediately. Please email email@example.com with any changes.
Speaker Presentation File Submissions
Due the Day Prior to Your Talk
- Important: Submit your PowerPoint presentation file at least one day prior to your talk in one of the following ways:
- Onsite at the AV Download table near the Registration desk –OR–
- Via email to AV staff: firstname.lastname@example.org
Monday presenters may submit their presentation by email or at the Registration Desk on Sunday during setup. Staff will ensure your presentation loads and projects correctly and familiarize you with the equipment.
- The preferred format for PowerPoint files at the conference is 16:9 (widescreen). However, 4:3 presentations can still be accommodated — they will be projected with a blank bar on the sides of the screen.
- Having your presentation file on a USB drive as a backup is reccommended.
Audiovisual Equipment Available
Please Note: A volunteer will be assigned to each room to assist with equipment operation during the session.
- Presentation PC laptop with Microsoft PowerPoint for Office 365 (2019)
- We encourage you to use the presentation laptop offered by the conference. Should you decide to use your own laptop, you will need to test your laptop prior to the start of that day’s conference, and your laptop will need to be set in the meeting room prior to your session. Bring your power cord, computer cable and, if using a Mac, an adapter. Label your laptop and touch base with the moderator in your session room prior to your session.
- One computer projector and two screens
- One podium and microphone (wireless option available)
- A wireless presentation remote control to advance and reverse slides
- A confidence monitor in front of the stage
Tips for Developing Your PowerPoint Presentation
- Create an initial slide that summarizes the content of your talk.
- Items should be bulleted, not full sentences.
- Do not put text on the bottom ¼.
- Whenever possible, present data using bar charts or graphs instead of tables.
- Embed graphs or figures into the document as independent objects; do not dynamically link from other programs.
- Attempt to limit file size to 25 MB and less. Photos for slides can be compressed and saved in a lower resolution to reduce size.
- Disable any automatic advance timer on your file.
Each session will be facilitated by a moderator who is responsible for keeping speakers on time. Plan to arrive at the session five (5) minutes prior to the published start time and introduce yourself to the moderator. Be sure they know how to pronounce your name for introduction. It is best to sit in the front row for convenient access to the stage/podium.
Should you have any questions about these instructions, please contact Jessica Bailey at email@example.com or 352-294-3584.