Sponsor Display Information

A limited amount of space is available for sponsors confirmed at the Bronze Level and higher to set up table-top displays in the pre-function and refreshment break area.

Sponsor Display Set-up & Removal Times
Move-in Displays: Monday, February 23 1:00pm–5:00pm
Move-out Displays: Thursday, February 26 3:30pm - 6:00pm
Important Items to Note:
  • Space is limited. You will be provided with a quantity of 6’ tables based on your level of sponsorship, and up to two chairs per table.
  • Each 6’ table comes with a cube of display space equal to 6’ wide by 6’ deep. A three foot walkway will be maintained between each display.
  • Pop-up banners may be used, as long as they fit within the cube of space (on top of or behind the table).
  • If you plan to put pop-up banners behind your table, make sure your graphics department knows important content should appear at the top of the banner.
  • Wi-Fi is provided complimentary, and electricity is not available.
  • Display placement is determined by the organizers. Your table(s) will be identified with a tent card.
  • Sponsor displays will be located in the Grand Ballroom where refreshment breaks, lunches, and receptions are held.
    • Ballroom Reset Notice
      On Tuesday and Wednesday afternoon, sponsor representatives will be required to temporarily step away from their displays for safety while equipment and furnishings are moved. This reset will occur during concurrent sessions and will not impact face-to-face networking time.
  • Table top displays are meant to serve as a forum to share informational materials. A representative does not need to be stationed at the table at all times. The times most effective for attendee interaction are during early morning refreshments, daily am and pm breaks, and receptions.
  • Individuals assisting with setting up the display, but not remaining at the conference, do not need to register. Otherwise, all display staff and sponsor representatives must be fully registered to attend.
  • If you wish to bring informational materials , we expect approximately 500 to attend the Symposium.
  • For unloading, please use the J. Wayne Reitz Union entrance located on Reitz Union Drive. A roundabout with a limited number of short-term pull-in spots is available for briefly parking while you unload materials and transport them to the second-floor ballroom. After unloading, please move your vehicle to the parking garage.
    • If pull-in spots are not available, please park in the Welcome Center Garage and transport your materials from there. Parking is complimentary Monday through Thursday; however, parking codes must be entered at the kiosks in the Welcome Center Garage and other applicable garages. Parking instructions will be emailed closer to the symposium.
Shipping Restrictions
As a student union, the J. Wayne Reitz Union does not have a shipping or receiving area. Clients and vendors are not permitted to ship materials directly to the Reitz Union and must bring all items with them upon arrival.