Career Fair Display Information

Below you will find important information for organizations displaying at the Career Fair & Networking Reception, including setup details, timing, and logistics.

Career Fair Display Set-up & Removal Times
Move-in Displays: Tuesday, February 24 3:00pm–5:00pm
Move-out Displays: Tuesday, February 24 7:00pm
Important Items to Note:
  • Space is limited. You will be provided with a quantity of 6’ tables based and up to two chairs per table.
  • Each 6’ table comes with a cube of display space equal to 6’ wide by 6’ deep. A three foot walkway will be maintained between each display.
  • Wi-Fi is provided complimentary, and electricity is not available.
  • Display placement is determined by the organizers. Your table(s) will be identified with a tent card.
  • Career Fair tabletops will be located in the Grand Ballroom where the Career Fair and Networking Reception is taking place.
  • Branding materials (e.g., banners or merchandise) are not permitted; materials should focus on career-related information such as job postings, internships, and position descriptions.
  • If you wish to bring informational materials, we expect approximately 500 to attend the Symposium.
  • For unloading, please use the J. Wayne Reitz Union entrance located on Reitz Union Drive. A roundabout with a limited number of short-term pull-in spots is available for briefly parking while you unload materials and transport them to the second-floor ballroom. After unloading, please move your vehicle to the parking garage.
    • If pull-in spots are not available, please park in the Welcome Center Garage and transport your materials from there. Parking is complimentary Monday through Thursday; however, parking codes must be entered at the kiosks in the Welcome Center Garage and other applicable garages. Parking instructions will be emailed closer to the symposium.
Shipping Restrictions
As a student union, the J. Wayne Reitz Union does not have a shipping or receiving area. Clients and vendors are not permitted to ship materials directly to the Reitz Union and must bring all items with them upon arrival.