Sponsor Display Information

A limited amount of space is available for sponsors confirmed at the SILVER level and higher to set up displays in the poster display and refreshment break area. More details on our Sponsorship Opportunities page.

Sponsor Display Set-up and Removal Times

Move-in Displays: Monday, December 9: 1:00pm–5:00pm
Move-out Displays: Thursday, December 12: 11:30am–12:30pm

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than 72 hours (3) days prior to the arrival day of the convention. Please address all shipments as directed below.

Example Shipping Label:

Attention: Guest First & Last Name
HOLD FOR Arrival on (insert date you are arriving at hotel)
GROUP NAME: ACES 2024 Conference Exhibitor/Attendee
c/o Renaissance Arboretum Hotel
9721 Arboretum Boulevard
Austin, TX, 78759
(512) 343-2626

Important: Label the Number of Boxes (example, 1 of 5, 2 of 4, etc.)

Shipping Instructions

Due to limited storage space, packages may be delivered to the hotel no earlier than (3) working days prior to your event. Be sure to review the hotel’s Storage and Handling Fees.