Sponsor Display Information
A limited amount of space is available for sponsors confirmed at the Gold Level and higher to set up table-top displays in the pre-function and refreshment break area.
Sponsor Display Set-up & Removal Times
| Move-in Displays: | Sunday, July 20, 2025 | 3:00pm–5:30pm |
| Move-out Displays: | Thursday, July 24, 2025 | 3:00pm–5:30pm |
Important Items to Note:
- Space is limited. You will be provided with a quantity of 6’ tables based on your level of sponsorship, and up to two chairs per table.
- Each 6’ table comes with a cube of display space equal to 6’ wide by 6’ deep. A three foot walkway will be maintained between each display.
- Pop-up banners may be used, as long as they fit within the cube of space (on top of or behind the table).
- If you plan to put pop-up banners behind your table, make sure your graphics department knows important content should appear at the top of the banner.
- Additional costs may be incurred should you require electricity. Wi-Fi is provided complimentary
- Display placement is determined by the organizers. Your table(s) will be identified with a tent card.
- Sponsor displays will be located in the pre-function area where refreshment breaks are served.
- Table top displays are meant to serve as a forum to share informational materials. A representative does not need to be stationed at the table at all times. The times most effective for attendee interaction are during early morning refreshments, daily am and pm breaks, and poster sessions.
- Individuals assisting with setting up the display, but not remaining at the conference, do not need to register. Otherwise, all display staff and sponsor representatives must be fully registered to attend.
- If you wish to bring informational materials , we expect approximately 300 to attend the conference.
- Parking is complimentary. To unload materials, we recommend using the conference center entrance. If you need assistance by a bellman, use the hotel’s main entrance.
