Sponsor Display Information

A limited amount of space is available for sponsor exhibits in the Poster and Sponsor Display Hall. For more details, visit our Sponsorship Opportunities page. More details on our Sponsorship Opportunities page.

Sponsor Display Set-up and Removal Times

Important Items to Note:

• Sponsor displays will be set up in the Poster and Sponsor Display Hall where the Networking Reception and refreshment breaks take place.
• Display placement is determined by the event organizers, and each table will be labeled with a tent card.
• Space is limited. Each sponsor will be provided with a 6-foot table and two chairs, in a designated display area with black pipe and drape.
• Pop-up banners are permitted as long as they fit within the allotted display space, either on top of or behind the table. If placing banners behind the table, ensure that key content is positioned at the top for visibility.
• Electricity is available at an additional cost, while complimentary Wi-Fi is provided.
• Exhibitor displays serve as an opportunity to share informational materials, samples, etc. A representative does not need to be present at all times; however, peak engagement times are during morning refreshments, AM breaks, and Networking Reception.
• Individuals assisting with display setup but not attending the summit do not need to register. All other display staff and sponsor representatives must be fully registered for the Summit.
• If bringing informational materials, plan for an estimated attendance of approximately 150 participants.

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the hotel will accept shipments no earlier than 72 hours (3 days) prior to the arrival day of the summit. Please address all shipments as directed below.

Example Shipping Label:

Attention: Guest First & Last Name
HOLD FOR Arrival on (insert date you are arriving at hotel)
Group Name: International Flavor Summit Exhibitor/Attendee
C/O Holiday Inn Orlando – Disney Springs
1805 Hotel Plaza Boulevard
Lake Buena Vista, FL 32830 USA
Phone: 407-828-8888

Important Note: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than 72 hours (3 days) prior to the summit. Hotel shipping and handling charges may apply.