Student Volunteer Opportunity

The ACES 2016 Organizing Committee is recruiting student volunteers for various supporting roles during the upcoming conference scheduled December 5-9, 2016 at the Hyatt Regency Jacksonville Riverfront in Jacksonville, Florida, USA. Student volunteers must be currently pursuing an undergraduate or graduate degree from an accredited college or university, preferably in a subject area applicable to Ecosystem Services.

Volunteer Responsibilities

Volunteers typically serve in the following capacities:

  1. AV OPERATORS work during technical sessions and are seated at a tech table in the back of the meeting room. They are responsible for pulling up speaker PowerPoint files according to the program schedule and monitoring sound levels during presentations. All equipment is clearly labeled and most files are already pre-loaded on the presentation laptop by conference staff. AV Operators also help session moderators with any technical difficulties and may assist with showing speakers how to use the PowerPoint slide remote control, familiarizing speakers with the laser pointer, and ensuring the speaker timer cards are in place.
  2. MODERATOR ASSISTANTS primarily assist in Plenary Sessions by keeping time during speakers’ talks. They may also help session moderators with placing the lapel microphone on speakers, showing speakers how to use the PowerPoint slide remote control, familiarizing speakers with the laser pointer, and ensuring the speaker timer cards are in place.
  3. REGISTRATION ASSISTANTS assist at the conference registration desk with welcoming attendees, handing out nametags and materials, answering participant questions, and directing people.

IMPORTANT NOTE: All accepted student volunteers should plan to arrive at the host hotel by Sunday, December 4th at 4:00pm (local time) to attend the Volunteer Training Meeting, become oriented with the conference center, help the Organizing Committee, and assist with pre-conference preparations such as assembly of conference registration packets and other set-up tasks. Monday Pre-Conference Workshops may require AV operator assistance, and if so, volunteers will be needed during the workshop hours as well.

Volunteer Training Meeting

Before the conference begins, a training session is conducted to familiarize volunteers with the audiovisual equipment, meeting room set-up, registration area, and conference center. In this meeting, any final questions about the volunteer role are addressed. The Volunteer Training Meeting is scheduled for Sunday, December 4, 2016 at 5:30pm.

How Are Volunteers Assigned?

Once the detailed program agenda is completed and all volunteers are selected, we will email volunteers the agenda and ask them to send us their preferred sessions to work. Session requests are confirmed on a first-come, first-served basis. Please note that organizers may not always be able to grant volunteer session requests.

Why Volunteer?

In return for service, student volunteers receive a free registration and free shared guest room accommodations (two people per room) for up to five (5) nights. Airfare, meals, and incidental expenses are not included.

How Do I Apply to be a Volunteer?

If you are interested in volunteering, complete the online application form no later than Monday, October 3, 2016.

Important Dates to Remember

October 3, 2016
Volunteer Application Deadline
October 12, 2016
Volunteer Acceptance Notifications Delivered
December 4, 2016
Volunteer Training Meeting at Hyatt Regency Jacksonville Riverfront


Kristin Zupancic
Conference Coordinator
University of Florida/IFAS
Office of Conferences and Institutes
PH: 352-294-3582

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Post-Conference Items

Program Book
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Abstract Book
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Photo Galleries
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Speaker Presentations
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Poster Presentations
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Workshop Summaries
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Town Hall Reports
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The University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is a federal-state-county partnership dedicated to developing knowledge in agriculture, human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. While extending into every community of the state, UF/IFAS has developed a national and international reputation for its accomplishments in teaching, research and Extension.


OCI stands for the Office of Conferences & Institutes. It is a full service conference planning agency at the University of Florida. OCI was created to support the Institute of Food and Agricultural Sciences (IFAS) mission to develop knowledge in agriculture, human and natural resources, and to make that knowledge available to people to sustain and enhance the quality of life.

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