Sponsor Display Information
A limited amount of space is available for supporting sponsors to set up table-top displays in the poster display and refreshment break area. More details on our Sponsorship Opportunities page.
Display Set-up and Removal Times
| Move-in Displays: | Monday, June 14, 2027 | 4:00pm–6:00pm |
| Move-out Displays: | Thursday, June 17, 2027 | 10:00am–10:30am |
- Each 6’ table comes with a cube of display space equal to 6’ wide by 6’ deep. A three-foot walkway will be maintained between each display.
- Pop-up banners may be used, as long as they fit within the cube of space.
- If you plan to put pop-up banners behind your table, make sure your graphics department knows important content should appear at the top of the banner.
- Additional costs will be incurred should you require electricity for your display.
- Display placement is determined by the organizers. Your table will be identified with a tent card.
- Sponsor tabletop displays will be located in the poster hall, and placed around the perimeter of the room, with attendee seating, posters, and refreshment breaks set up in the remaining space.
- Tabletop displays are meant to serve as a forum to show informational materials, so a representative does not need to remain stationed at the table. If you want to interact with attendees, the times most effective for doing so are during early morning refreshments, daily am and pm breaks, and the evening poster session.
- Individuals assisting with setting up the tabletop display, but not remaining at the conference, do not need to register. Otherwise, all display staff and representatives must be full registrants.
- If you wish to bring informational materials sufficient for everyone, we expect roughly 150-175 people to attend the conference.
- WiFi Internet will be available at no charge. Electricity is not provided.
- Parking is $20 per vehicle per day. Valet parking is not available. To unload materials, we recommend using the conference center entrance. If you need assistance by a bellman, use the hotel’s main entrance.
Shipping of Display Materials
If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than 72 hours (3) days prior to the arrival day of the convention. Please address all shipments as directed below.
Example Shipping Label:
Attention: Guest First & Last Name
HOLD FOR Arrival on (insert date you are arriving at hotel)
GROUP NAME: BioGeo 2027
C/O Embassy Suites Orlando – Lake Buena Vista South
4955 Kyngs Heath Road
Kissimmee, FL 34746
Phone: 1-407-597-4000
Important Note: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than one week prior to the conference, or April 14. Hotel shipping and handling charges may apply.