Sponsor Display Information

A limited amount of space is available for sponsors confirmed at the SILVER level and above, to set up table-top displays in the poster display and refreshment break area. More details on our Sponsorship Opportunities page.

Sponsor Display Set-up and Removal Times

• Space is limited. If you selected the option to use display space, you will be provided with a 6’ by 6’ cube of space to accommodate one 6' x 24” x 30”h table draped and skirted, and two chairs
• Pop-up banners may be used, as long as they fit within the 6’ x 6’ cube of space.
• If you plan to put pop-up banners behind your table, make sure your graphics department knows the important content needs to appear at the top of the banner.
• Your table will be identified with a tent card, so you will easily see which table is assigned to your organization.
• Electricity and internet is provided complimentary.
• Posters and sponsor table top displays will be set up in the Riverview B Ballroom on the second floor. This is where daily morning, mid-day and afternoon refreshment breaks will be served.
• Table top displays are meant to serve as a forum to share informational materials so a representative does not need to always be at the table.
• If you want to interact with attendees, the times that would be most effective to do so are during early morning refreshments, daily am and pm breaks, and the evening poster sessions.
• Anyone attending the conference must be a full registrant. If someone is just coming in just to set up the table display, they do not need to register.
• We expect roughly 175-200 people to attend the conference if you wish to bring informational materials sufficient for all attendees.
• To unload materials, please arrive via the hotel’s main entrance. You may wish to request assistance by a bellman to transport display materials depending on whether you valet park, self-park or arrive via airport shuttle.

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than three (3) days prior to the arrival day of the convention. Please address all shipments to:

Example Shipping Label:

Attention: Guest First & Last Name
HOLD FOR Arrival on (insert date you are arriving at hotel)
GROUP NAME: 14th Int’l Symposium on Biogeochemistry of Wetlands
c/o Hilton Baton Rouge Capitol Center
201 Lafayette Street
Baton Rouge, LA, 70801, USA
Ph: +1-225-344-5866

Please Note: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than three (3) working days prior to the symposium, or May 28, 2025. Hotel shipping and handling charges may apply. Contact the hotel directly for information on handling fees.