Sponsor Display Information

A limited amount of space is available for sponsor tabletop in the refreshment break area. For more details, visit our Sponsorship Opportunities page.

Sponsor Display Set-up and Removal Times

• Sponsor displays will be set up in the pre-function area where refreshment breaks take place.
• Display placement is determined by the event organizers, and each table will be labeled with a tent card.
• Space is limited. Each sponsor will be provided with a 6-foot table and two chairs, with a designated display area measuring 6 feet wide by 6 feet deep. A three-foot walkway will be maintained between displays.
• Pop-up banners are permitted as long as they fit within the allotted display space, either on top of or behind the table. If placing banners behind the table, ensure that key content is positioned at the top for visibility.
• Electricity is available at an additional cost, while complimentary Wi-Fi is provided.
• Tabletop displays serve as an opportunity to share informational materials. A representative does not need to be present at all times; however, peak engagement times are during morning refreshments, AM and PM breaks, and poster sessions.
• Individuals assisting with display setup but not attending the conference do not need to register. All other display staff and sponsor representatives must be fully registered.
• If bringing informational materials, plan for an estimated attendance of approximately 300 participants.
• Complimentary parking is available. For unloading, the conference center entrance is recommended. If bellman assistance is needed, please use the hotel’s main entrance.

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than 72 hours (3) days prior to the arrival day of the convention. Please address all shipments as directed below.

Example Shipping Label:

Attention: Guest First & Last Name
HOLD FOR Arrival on (insert date you are arriving at hotel)
Group Name: Florida Keys Conference Exhibitor/Attendee
C/O Marriot Coral Springs
11775 Heron Bay Boulevard
Coral Springs, FL 33076
Phone: 954-753-5598

Important Note: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than one week prior to the conference. Hotel shipping and handling charges may apply.