Sponsor Display Information

A limited amount of space is available for sponsor tabletop in the refreshment break area. For more details, visit our Sponsorship Opportunities page.

Sponsor Display Set-up and Removal Times

• Each table top consists of a 6’ x 24” x 30”h table draped and skirted, and two chairs, with a 6’ by 6’ cube of display space.
• Pop-up banners may be used, as long as they fit within the 6’ x 6’ cube of space.
• If your sponsorship comes with two tables, you will have double the amount of space.
• If you plan to put pop-up banners behind your table, make sure your graphics department knows the important content needs to appear at the top of the banner.
• Your table will be labeled with a tent card to identify its assigned location.
• Wi-Fi internet is provided complimentary. Electricity is not provided, but can be purchased from the Convention Center.
• Posters and sponsor tabletop displays will be set up in the same area. This is where daily morning, mid-day and afternoon refreshment breaks will be held in addition to two poster session receptions.
• Tabletop displays are meant to serve as a forum to share informational materials, so a representative does not need to be stationed at the table during sessions. If you want to interact with attendees, the times that would be most effective to do so are during early morning refreshments, daily am and pm breaks, and networking functions.
• We expect approximately 350-500 attendees if you wish to bring materials sufficient for all.
• Anyone attending the symposium must be a full registrant. If someone is just helping set up the display and then leaves, they do not need to register. If they remain at the symposium, they must be a registered attendee.

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than 72 hours (3) days prior to the arrival day of the convention. Please address all shipments as directed below.

Example Shipping Label:

Attention: Guest First & Last Name
HOLD FOR Arrival on (insert date you are arriving at hotel)
Group Name: US-HABs Exhibitor
C/O DoubleTree by Hilton Hotel
Cedar Rapids Convention Complex
350 1st Ave NE, Cedar Rapids, IA 52401
Phone: (319) 731-4444

Important Note: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than one week prior to the conference, or April 14. Hotel shipping and handling charges may apply.