Sponsor Display Information
Space is limited. You will be provided with a quantity of 6’ tables based on your level of sponsorship, and up to two chairs per table.
Sponsor Display Set-up and Removal Times:
Move-in Displays: | Monday, October 28, 2024 | 4:00pm – 6:00pm |
Move-out Displays: | Thursday, October 31, 2024 | 12:30pm – 1:30pm |
- Each 6’ table comes with a cube of display space equal to 6’ wide by 6’ deep. A three-foot walkway will be maintained between each display.
- Pop-up banners may be used, as long as they fit within the cube of space.
- If you plan to put pop-up banners behind your table, make sure your graphics department knows important content should appear at the top of the banner.
- Additional costs will be incurred should you require electricity for your display.
- Display placement is determined by the organizers. Your table will be identified with a tent card.
- Sponsor tabletop displays will be located in the poster hall, and placed around the perimeter of the room, with attendee seating, digital posters and refreshment breaks set up in the remaining space.
- Tabletop displays are meant to serve as a forum to show informational materials, so a representative does not need to remain stationed at the table. If you want to interact with attendees, the times most effective for doing so are during early morning refreshments, daily am and pm breaks, and the evening poster session.
- Individuals assisting with setting up the tabletop display, but not remaining at the conference, do not need to register. Otherwise, all display staff and representatives must be full registrants.
- If you wish to bring informational materials sufficient for everyone, we expect roughly 150-175 people to attend the conference.
- WiFi Internet will be available at no charge. Electricity is not provided.
- Parking is $15 per vehicle per day. Valet parking is not available. To unload materials, we recommend using the conference center entrance*. If you need assistance by a bellman, use the hotel’s main entrance.
For further details about sponsoring the symposium, please visit our Sponsorship Opportunities page.