Exhibitor Information

About the ACES Conference

ACES: A Community on Ecosystem Services represents a dynamic and growing international assembly of professionals, researchers, and policy-makers involved with ecosystem services. The ACES 2018 Conference brings together this community in partnership with Ecosystem Markets and the Ecosystem Services Partnership (ESP), providing an open forum to share experiences, methods, and tools for assessing and incorporating ecosystem services into public and private decisions.

The focus of the conference is to link state-of-the-art science, practice, and decision making by bringing together the ecosystem services community and decision makers from around the United States and the globe. ACES 2018 will engage leaders in government, NGOs, academia, Native American tribes, and the private sector to advance the use of ecosystem services science and practice in resource management and other societal decisions.

Who Attends?

ACES 2018 will bring together international scientists, practitioners, managers, and policy-makers from government, academia, NGOs, and the private sector who are interested in natural systems and their relationship with human well-being. Participants will include individuals with interests in resource management, restoration, institutions, policy, government, business, conservation, and urban and non-urban development, and will have expertise in areas such as:

Show Times

The Exhibit Hall (Arlington Ballroom Salons 1-3) is open to conference attendees from 7:30am on Monday, December 3rd through 5:00pm on Thursday, December 6th. The Exhibit Hall will be the primary gathering place for attendees where morning, mid-day, and afternoon refreshments are served. The agenda also features a Poster Session & Networking Reception, which is heavily attended, and provides interaction during evening hours on Wednesday.

Note:

It is not mandatory to have a display representative present at all times. As a conference attendee, exhibitors are invited to participate in all conference meetings and networking functions. There will be daily mid-morning and afternoon refreshment breaks served to attendees in the Exhibit Hall.

Refer to the detailed program agenda for a full schedule of conference activities.

Exhibit Booths

Each 10' x 10' exhibit booth includes:

• 8’ black high drape background with 3’ black high side-rail divider drapery
• 1 – 6' draped and black-skirted table
• 2 – folding chairs
• 1 – wastebasket
• 1 – standard identification sign depicting company name and booth number
• Listing on the ACES 2018 website
• Listing in the ACES 2018 program and abstract book

Exhibit Representative Registration

All booth representatives must register to attend the conference. As conference attendees, exhibitors are invited to participate in all conference meetings and networking functions. It is not mandatory to have a representative at your display at all times.

Click here to register as a conference attendee (NOTE: This is separate from the exhibit space registration, which can be found on the Sponsorship Opportunities page).

Exhibit Space Confirmation

Full sponsorship payment must be received to confirm booth space. Acceptable forms of payment are credit card, check or wire transfer. Wire transfer information is available on request. Make checks payable to UFLEF – University of Florida Leadership & Education Foundation, Inc. A reservation for display space is not considered confirmed until payment is received.

Exhibitor Move-In

(Early) Sunday, December 2 | 5:00PM – 7:00PM

(Regular) Monday, December 3 | 7:30AM – 8:30AM

The exhibit hall is scheduled to officially open to conference attendees at 7:30AM on Tuesday, December 4th. We ask that your exhibit space be set by 1:00PM on Monday in order for the exhibit hall to be cleaned prior to the official opening. Note: The exhibit hall will be open for pre-conference workshop breaks and poster set-up on Monday, December 3rd so please keep this in mind when planning your exhibit set-up.

It is the responsibility of the exhibitors to have their displays in place before the opening of the exhibit hall. Children under the age of 18 are NOT allowed in the exhibit hall during move in and move out.

Exhibitor Move-Out

Thursday, December 6 | 3:00PM – 5:00PM

All materials must be removed by 5:00PM. The exhibit service company’s shipping deadline is at 5:00pm. The carrier check-in deadline is at 4:00pm.

Freight Management/ Drayage

Exhibitors are responsible for the shipment of their personal exhibit materials to and from the ACES Conference. All exhibit materials, other than those in exhibitor-owned vehicles, will be handled by Alliance Nationwide Exposition. Advanced shipments are handled at published prevailing rates.

Please contact Alliance Nationwide Exposition for assistance in shipping freight. For exhibitors who choose not to ship in advance to the Exhibit Services warehouse and prefer to consign their shipment to the show, shipments will be handled at published prevailing rates to accommodate unloading and reloading at the show site. If a carrier other than the Exhibit Services preferred carrier is used, it is the responsibility of the exhibitor to contact the carrier and inform them of check-in deadlines. To facilitate freight movement in and out of the exhibit hall and to ensure proper delivery, all freight and truck shipments must be cleared, arranged, and scheduled by Alliance Nationwide Exposition. Any anticipated use of the dock must also be cleared by Alliance Nationwide Exposition. Please review Exhibitor Information here.

available in the exhibit hall; appropriate forms are in the Exhibitor Services Kit and linked above.

Liability

Through applying for exhibit space, the exhibiting company, its agents and representatives release the University of Florida, Alliance Nationwide Exposition., and the Crystal Gateway Marriott and any of their officers, staff members, agents or employees from all liability regarding any injury, loss or damage that may occur to the exhibiting company, their agents, directors, officers or employees or to the exhibitor's property prior to, during, or after the conference.

Accessibility

Each exhibitor shall be responsible for making its exhibit space accessible to persons with disabilities and shall hold the University of Florida, Alliance Nationwide Exposition, and the Crystal Gateway Marriott harmless from any consequences if the exhibiting company should fail in this regard.

Use of Conference Logo

Use of the conference logo in any form is forbidden. Reference to the ACES Conference in any form of advertisement must be approved in advance by conference and exhibit management.

Cancellation or Postponement of the Conference

In the event of fire, strikes, riots, civil commotion, acts of God, war, terrorism, epidemics, and other unavoidable circumstances rendering it impossible or impractical for any reason for the University of Florida to perform such a contract, the University of Florida shall be released from contract. In such events, all deposits and payments made by the exhibitor for exhibit space shall be returned minus any expenses incurred by the University of Florida on behalf of the exhibitor.

Questions

Kristin Zupancic, Conference Coordinator 
UF/IFAS Office of Conferences and Institutes (OCI) 
PO Box 110750 Building 78, Mowry Road 
Gainesville, FL 32611-0750 
Phone: 352-294-3582 (direct) 352-392-5930 (main); FAX: 352-392-4044 
Email: kzupancic@ufl.edu