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Session Organizer Instructions

Session organizers are responsible for:

• recruiting session speakers and ensuring their participation
• facilitating prompt abstract submission by all session speakers by the deadline
• moderating or designating a moderator for the session
• coordinating any special materials or handouts
• submitting an accurate agenda grid indicating the confirmed moderator, speakers and talk titles
• making sure their speakers register by the deadline to confirm participation
• identifying replacement speakers in the event of a cancellation

To participate, session organizers and presenters must for the conference and pay the applicable fee to attend.

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Registration is Required to Participate

All participants, including speakers, poster presenters, panelists, session organizers, and moderators, are required to register and pay the applicable registration fee to attend the conference. To assist with preliminary budgeting and attendance approval, the registration fee is estimated to be between $595-$650 for attendees, and $395-450 for students. Confirmed registration fees will be posted on the web page in the coming weeks.

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Key Dates & Deadlines

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Session Formats

All sessions are 105 minutes long with a 5-minute introduction window.

Standard Format

This format consists of a 5-minute session introduction and overview by the moderator, followed by five consecutive 20-minute talks (15 minutes per talk plus 5 minutes Q&A), with speakers submitting individual abstracts and generally using PowerPoint slides to display graphics emphasizing key elements, supporting details and in-depth information.

Panel Format

This format entails a maximum of five panelists. Sessions generally begin with an introduction by the moderator followed by panelists introducing themselves and describing their personal experience and perspective on the topic. The moderator then facilitates interactive dialogue amongst panelists to obtain different viewpoints using pre-determined questions before engaging the audience in Q&A. The session ends with a closing summary and panel recognition. Use of PowerPoint should be limited to no more than a few key slides to help the audience visualize the panel concept.

Important: One summary abstract should be submitted for a panel session, but panelists may also submit individual abstracts if desired.

Please Note: The organizers do not print session handouts. Digital copies may be posted to the conference website.