Sponsor Display Information

A limited amount of space is available for sponsors confirmed at the GOLD level and above, to set up table-top displays in the poster display and refreshment break area. More details on our Sponsorship Opportunities page.

Sponsor Display Set-up and Removal Times

• Each table top consists of a 6’ x 24” x 30”h table draped and skirted, and two chairs, with a 6’ by 6’ cube of display space.
• Pop-up banners may be used, as long as they fit within the 6’ x 6’ cube of space.
• If your sponsorship comes with two tables, you will have double the amount of space.
• If you plan to put pop-up banners behind your table, make sure your graphics department knows the important content needs to appear at the top of the banner.
• Your table will be labeled with a tent card to identify its assigned location.
• Internet is provided complimentary. No electricity will be available.
• Posters and sponsor tabletop displays will be set up in the same area. This is where daily morning, mid-day and afternoon refreshment breaks will be served.
• Tabletop displays are meant to serve as a forum to share informational materials, so a representative does not need to be stationed at the table during sessions. If you want to interact with attendees, the times that would be most effective to do so are during early morning refreshments, daily am and pm breaks, and networking functions.
• We expect approximately 500 attendees if you wish to bring informational materials sufficient for all.
• Anyone attending the conference must be a full registrant. If someone is helping you set up the display, they do not need to register. If they will remain at the conference, they must be registered as an attendee.
• Important: While meetings will take place at the Reitz Union on the University of Florida campus, we recommend shipping display materials to yourself at the primary host hotel. On move-in day (Monday, May 4), staff will be available to assist you with transporting items from the hotel to the Reitz Union for set up in the Grand Ballroom.

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than three (3) days prior to the arrival day of the convention. Please address all shipments to:

Example Shipping Label:

Attention: Guest First & Last Name
HOLD FOR Arrival on (insert date you are arriving at hotel)
GROUP NAME: ForestSAT 2026
Hilton University of Florida Conference Center
1714 SW 34th St
Gainesville, FL 32607 USA
Ph: 352-371-3600

Please Note: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than three (3) working days prior to the symposium, or April 28, 2026. Hotel shipping and handling charges may apply. Contact the hotel directly for information on handling fees.