Sponsor Display Information

A limited amount of space is available for sponsors confirmed at the Bronze Level and higher to set up table-top displays in the pre-function and refreshment break area. For more details, visit our Sponsorship Opportunities page.

Sponsor Display Set-up and Removal Times

• Space is limited. You will be provided with a quantity of 6’ tables based on your level of sponsorship, and up to two chairs per table.
• Each 6’ table comes with a cube of displayed space equal to 6’ wide by 6’ deep, which includes a 4’ high back wall of drape behind the table.
• Pop-up banners may be used, as long as they fit within the cube of space (on top of or behind the table).
• If you plan to put pop-up banners behind your table, make sure your graphics department knows important content should appear at the top of the banner.
• Additional costs may be incurred should you require electricity. Wifi will be provided.
• Display placement is determined by the organizers, unless your sponsorship benefit states otherwise.
• Your table(s) will be identified with a tent card.
• Tabletop displays are meant to serve as a forum to share informational materials.
• A representative does not need to be stationed at the table at all times. The times most effective for attendee interaction are during early morning refreshments, daily a.m. and p.m. breaks.
• Individuals assisting with setting up the display, but not remaining at the summit, do not need to register. Otherwise, all display staff and sponsor representatives must be fully registered to attend.
• If you wish to bring informational materials, we expect approximately 950 attendees.
Displays must be removed promptly at the conclusion of the event, and all items left behind will be discarded.

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than 72 hours (3) days prior to the arrival day of the convention. Please address all shipments as directed below.

Example Shipping Label:

Attention: Guest First & Last Name
HOLD FOR Arrival on (insert date you are arriving at hotel)
Group Name: Climate Leadership Summit Exhibitor/Attendee
C/O Palm Beach County Convention Center
650 Okeechobee Blvd.
West Palm Beach, FL 33401
Phone: 561-366-3000

Important Note: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than one week prior to the summit. Hotel shipping and handling charges may apply.