Registration Information

*Facility Usage Fee

The guest room block and group room rate that have been negotiated with the host hotel include costs incurred to provide the large quantity of meeting space required for this conference. If a sufficient number of guest rooms are not occupied by conference attendees throughout the meeting, organizers will incur additional costs for meeting room rental charges. Therefore, we encourage all meeting participants to stay at the host hotel. Participants not lodging at the Embassy Suites Orlando – Lake Buena Vista South during the conference will be charged a $100 Facility Usage Fee to cover their portion of meeting room rental charges incurred. If your residential address is located in Osceola, Orange, Polk or Seminole County, you are exempt from the Facility Usage Fee for this conference. [More about the Facility Usage Fee…]

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What does the registration fee include?

In-person Registration Fee

The in-person registration fee provides full participation in 2.5 days of educational programming, a program book including speaker information, Monday Service Awards Lunch and Evening Welcome Social, Tuesday Awards of Excellence Lunch, and daily refreshment breaks. Within 30 days upon conclusion of the conference, in person registrants will also be provided with log-in credentials to access the virtual platform for on-demand viewing of all recorded presentations.

The following conference activities are solely available FOR IN-PERSON attendees:

• Field Trips
• Fun Workshops
• Networking Functions
• Silent Auction

These activities will not be livestreamed or available for virtual attendees.

Virtual Registration Fee

The virtual fee includes access to live-streamed talks in U.S. Eastern Daylight Time. Also, within 30 days upon conclusion of the conference, recordings of in-person sessions will be available for viewing on the virtual platform. There is no interactive component or two-way communication for virtual participation. This is a view-only option. If you want to interact with attendees and pose questions to presenters, please attend in-person. Otherwise, you will need to contact presenters directly by phone or email with questions.

Guest Registration Fee

Provides guests 10 years of age or older participation in the Monday Service Awards Lunch, Monday Evening Welcome Social and Tuesday Awards of Excellence Lunch. Please note that guests are not permitted to attend the daily educational sessions or refreshment breaks.

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Refund Policy

Requests for registration refunds will be honored if written notice of cancellation is received by the UF/IFAS Office of Conferences & Institutes on or before Friday, September 23, 2022. Please contact the conference registrar, Kimberly Brand, at kimmer72@ufl.edu or 352-392-5930 if you wish to cancel your registration. A $50 processing fee will be deducted from each registration refund. No refunds will be honored for cancellations after Friday, September 23. In the event you register for in-person attendance and later pivot to virtual, a $40 pivot fee will be charged to cover credit card and processing fees, regardless of the reason for the change in your registration category.

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Special Needs (ADA)

Participants with special needs can be reasonably accommodated by contacting Ms. Kimberly Brand, Registrar at the Office of Conferences & Institutes, at least 30 days prior to the conference. She can be reached by email at kimmer72@ufl.edu, by phone at 1-352-392-5930, by FAX at 1-352-392-4044, or by calling 711 TTY/TDD.

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Advance session selection is not required. When registering, you will not be asked to select which concurrent sessions you want to attend. Instead, seating will be offered on a first-come, first-served basis inside each meeting room for all sessions.