Sponsor Display Information

A limited amount of space is available for sponsors confirmed at the SILVER level and above, to set up table-top displays in the poster display and refreshment break area.

View Sponsorship Opportunities

Sponsor Display Set-up and Removal Times:

Move-in Displays:
Sunday, August 2, 2020; 3:00pm–7:00pm
Move-out Displays:
Thursday, August 6, 2020; 4:30pm–6:30pm
  • Space is limited. You will be provided with a 6’ by 6’ cube of space to accommodate one 6' x 24” x 30”h table draped and skirted, and two chairs.
  • Pop-up banners may be used, as long as they fit within the 6’ x 6’ cube of space.
  • If you plan to put pop-up banners behind your table, make sure your graphics department knows the important content needs to appear at the top.
  • Your table will be identified with a tent card, so you will easily see which table is assigned to your organization upon arrival.
  • Electricity and internet is provided complimentary.
  • Posters and sponsor table top displays will be set up in the same ballroom. This is where daily morning, mid-day and afternoon refreshment breaks will be served.
  • Table top displays are meant to serve as a forum to display informational materials so a representative does not need to always be at the table.
  • If you want to interact with attendees, the times that would be most effective to do so are during early morning refreshments, daily am and pm breaks, and the evening poster sessions.
  • Anyone attending the conference must be a full registrant. If someone is just coming in just to set up the table display, they do not need to register.
  • We expect roughly 450- 500 people to attend the conference if you wish to bring informational materials sufficient for all attendees.

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than three (3) days prior to the arrival day of the convention. Please address all shipments to:

Attention: Guests' Name - NCER 2020
Hold for arrival on…(indicate date you are arriving at hotel)
Red Lion Hotel on the River Jantzen Beach
909 N Hayden Island Dr, Portland, OR 97217
(Phone: 503-283-4466)

Note: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than three working days prior to the conference, or July 29. Hotel shipping and handling charges may apply. Contact the hotel directly to confirm package handling fees.

Sponsor Displays


The University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is a federal-state-county partnership dedicated to developing knowledge in agriculture, human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life.


The Office of Conferences & Institutes is a full service conference planning agency at the University of Florida. OCI was created to support the Institute of Food and Agricultural Sciences (IFAS) mission to develop knowledge in agriculture, human and natural resources, and to make that knowledge available to people to sustain and enhance the quality of human life.

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  • Phone:
    (352) 392-5930
  • Email:
  • Address:
    2311 Mowry Road, Bldg. 78
    PO Box 110750
    Gainesville, FL 32611
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