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Call for Town Hall Meetings
Submission Deadline: April 13, 2012

The ACES and Ecosystem Markets 2012 Organizing Committee invites those with interest in hosting a Town Hall Discussion to submit a proposal by April 6th for consideration.  Town Halls will provide organizers and topic leaders with the opportunity to gain perspective from various ecosystem service stakeholders. 

Town Hall Format:

Town Halls will be under the guidance and direction of the Town Hall Organizer, who will moderate the discussion.   Town Halls may have designated topic leaders or other appointed speakers who may lead discussions.  The number of designated speakers is at the discretion of the town hall organizer; however it is recommended that formal presentations be avoided in favor of organic discussion.   Town Halls will feature a recorder/ reporter who will be able to share town hall conclusions with the organizing committee by a given deadline.

Time Allowance:

Town Halls will take place in the evening hours after receptions and sessions have concluded.  Approximate times will be from 7:30pm-8:30pm, Monday, December 10th thru Wednesday, December 14th.   Currently, it is planned that a maximum of three (3) town hall meetings will be scheduled at the ACES and Ecosystem Markets 2012 Conference; one for Monday, Tuesday and Wednesday evenings.

Town Hall Proposals should:

  • Provide a Town Hall Title and a brief description of the town hall, specifying the goals and the issues that will be its focus.  
  • Include a brief discussion of why the town hall is of interest and to whom. What is the target audience? What are the benefits of bringing this topic before a town hall?
  • Include the names, postal addresses, phone numbers and email addresses of the proposed town hall organizer(s) including the name of the primary contact for the proposed town hall. Note: All details for the town hall will be finalized via communications with only this individual.
  • Include a description of the qualifications of the town hall organizer(s).

Submission Format:

  • MSWord Document
  • Maximum of five, 8 ½” x 11” pages.
  • Full Contact information for Town Hall Organizer(s) should appear at the end of the proposal.

Town Hall Organizer Responsibilities:

  • All organizers and town hall participants should plan to register for the ACES and Ecosystem Markets 2012 conference and pay the applicable registration fee. Financial support for travel is not available for organizers or presenters.
  • Organizers will provide their own recorder/ reporter for their town hall sessions.
  • Organizers will need to manage their own presentations, audio visual technicians will not be provided for town hall meetings.
  • Organizers must produce a final town hall report for publication on the ACES and Ecosystem Markets 2012 website.

ACES and Ecosystem Markets 2012 Organizing Committee Responsibilities:

  • The organizing committee will provide meeting space and basic audio visual equipment for town hall meetings.
  • The organizing committee will determine the date and time for all town hall meetings.
  • The organizing committee will publicize the town hall on the conference website as well as in digital and printed announcements. 

  Important Dates

April 13, 2012

Town Hall Proposal Submission Deadline

May 18, 2012

Acceptance Notification

September 28, 2012

Final Town Hall description due to Conference Coordinator, Jhanna Gilbert for use in the conference program.

January 7, 2013 Town Hall Organizer to email Conference Coordinator Jhanna Gilbert, final Town Hall Report as an MSWord document.
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