Sponsor Display Information

A limited amount of space is available for GOLD SPONSORS to set up table-top displays in the poster display and refreshment break area.

NCER 2016 Display Set-up and Removal Times:

  • MOVE-IN: Monday, April 18; 3:00pm – 6:00pm
  • MOVE-OUT: Friday, April 22; 10:00am – 12:00pm
    • Space is limited. You will be provided with one 6' x 24” x 30”h table draped and skirted, and two chairs.
    • Your table will be identified with a tent card, so you will easily see which table is assigned to your organization.
    • Posters and sponsor table top displays will be set up in the Orchid Ballroom in the conference center. This is where daily morning, mid-day and afternoon refreshment breaks will be served.
    • Table top displays are meant to serve as a forum to display informational materials so a representative does not need to always be at the table. If you want to interact with attendees, the times that would be most effective to do so are during early morning refreshments, daily am and pm breaks and the evening poster sessions.
    • Anyone attending the conference must be a full registrant. If someone is just coming in just to set up the table display, they do not need to register.
    • We expect roughly 400-450 people to attend the conference if you wish to bring informational materials sufficient for all attendees.
    • Parking is complimentary. To unload materials, we recommend that you use the conference center entrance, which is closest to the Orchid Ballroom. If you need assistance by a bellman, then it would be best to use the hotel’s main entrance.

Shipping of Display Materials

If you require assistance with shipping display materials to or from the hotel, the Hotel will accept shipments no earlier than three (3) days prior to the arrival day of the convention. Please address all shipments to:

Attention: Guests’ Name
HOLD FOR Arrival (date you are arriving at hotel)
NCER 2016
C/O Marriot Coral Springs
11775 Heron Bay Boulevard
Coral Springs, FL 33076
PHONE: 954-753-5598

NOTE: If you are shipping multiple boxes, label boxes as follows: Box 1 of 3; Box 2 of 3; Box 3 of 3. Shipments should arrive no earlier than one week prior to the conference, or April 13. Hotel shipping and handling charges may apply.

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What is UF/IFAS?

The University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is a federal-state-county partnership dedicated to developing knowledge in agriculture, human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. While extending into every community of the state, UF/IFAS has developed a national and international reputation for its accomplishments in teaching, research and Extension.

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OCI stands for the Office of Conferences & Institutes. It is a full service conference planning agency at the University of Florida. OCI was created to support the Institute of Food and Agricultural Sciences (IFAS) mission to develop knowledge in agriculture, human and natural resources, and to make that knowledge available to people to sustain and enhance the quality of life.

  • Phone:
    (352) 392-5930
  • Email:
    Beth Miller-Tipton
  • Address:
    2311 Mowry Road, Bldg. 78
    PO Box 110750
    Gainesville, FL 32611
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