The deadline for Session Proposal Submission has passed.

SOC18 looks to the science and restoration community to assist with developing the conference agenda, and we invite you to propose a session related to your expertise. Conference topics of focus are provided on the Session Themes and Topics but don’t feel limited to these areas. We seek to capture all emerging issues and new ideas.

Proposals will be evaluated for proposed content, structure, and overall relevance to the overarching goals of the conference. Preference will be given to sessions that are integrative, cross-system, and/or promote the transfer of current and new knowledge to a broad audience. Additional criteria for evaluation include the session’s potential for generating useful results/dialogue among conference attendees, and expected level of interest in the topic.

Steps to Develop a Session Proposal

  1. Define the purpose, focus and overarching message of the proposed session.
  2. Confirm your preferred session format and the appropriate number of colleagues to present a diverse perspective on your session theme.
  3. Confirm no one else has asked them to speak, since individuals may only give one talk.
  4. Make sure they know that they are expected to register and pay the fee to attend.
  5. Use this template to develop a session proposal and submit it via the web site. Both the template file and the submission button can be found below.

Session Format Options

SOC18 features three session formats. All sessions are 90-minutes long.

This format consists of a 5-minute session introduction and overview by the moderator, followed by four consecutive 20-minute talks (17 minutes per talk plus 3 minutes Q&A), with speakers using PowerPoint slides to display graphics emphasizing key elements, supporting details and in-depth information. The session ends with a 5-minute discussion period among all session presenters.

This format entails a maximum of four panelists. Sessions generally begin with an introduction by the moderator followed by panelists introducing themselves, and describing their personal experience and perspective on the topic. The moderator then facilitates interactive dialogue amongst panelists to obtain different viewpoints using pre-determined questions, before engaging the audience in Q&A. The session ends with a closing summary and panel recognition. Use of PowerPoint should be limited to no more than a few key slides to help the audience visualize the panel concept. NOTE: Having a skilled facilitator, securing DEEP panelists (Diverse, Experienced, Eloquent and Prepared), and dedicating sufficient time for advance planning and communication is essential for success.

This format entails the viewing of an ecologically minded film presentation, which if you so choose, may be followed by a moderated discussed or panel session upon conclusion of the film.

Session Organizer Responsibilities

Organizing a session requires a significant time commitment Organizers are responsible for coordinating advance communications with session presenters and for assuring talks are relevant and reflect the published session theme.

Additional responsibilities include:
  • confirming four presenters from diverse organizations to give talks relevant to a cohesive session theme
  • ensuring session presenters submit abstracts by the deadline (January 5, 2018)
  • providing organizers with a completed agenda grid for the session using the provided template
  • identifying a replacement speaker in case someone cancels
  • adhering to published deadlines
  • communicating logistical instructions to presenters and having advance dialogue with presenters
  • confirming a moderator who is proficient at managing speaker timing and facilitating interactive dialogue
Registration Required to Participate
Session organizers, speakers, moderators and panelists are expected to register for the conference by March 2, 2018 and pay the applicable registration fee to confirm participation on the program agenda. Organizers reserve the right to cancel any session if deadlines are missed by the organizer.

The deadline for Session Proposal Submission has passed.

Questions?

Contact:

Beth Miller-Tipton
Email: bmt@ufl.edu

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Important Deadlines for
Session Organizers

 View Deadline PDF

September 18, 2017

Session proposal submission deadline

September 27, 2017

Session proposers receive notification of session status

October 3, 2017

Call for abstracts announced

January 5, 2018

Abstract submission deadline (All session presenters with the exception of panelists, are required to submit an abstract via the online abstract submittal form).

January 16, 2018

Session organizers must email OCI an AGENDA GRID for their session including the final confirmed session title, a moderator, speaker names and final talk titles that match the title of their abstract, and the final order of presentation. OCI will provide you with a template to fill in required information. It is a quick process and should take about 15 minutes to complete. Tuesday, January 16 is a firm deadline and cannot be extended.

February 13, 2018

OCI emails presenter notifications to all abstract submitters. For those selected to give oral presentations, this notification includes the scheduled day, date and time of their talk and specific session assignment.

March 2, 2018

All speakers, poster presenters, moderators and panelists must be registered for the conference to confirm participation in the program.