Developing Your PowerPoint Presentation

To ensure your presentation is easily visible from any seat in the room, please consider the following suggestions:

Fonts

  • Title: Bold Typeface minimum 40 pt size
  • Subtitles: Bold Typeface minimum 32 or 36 pt size
  • Text and Figures: Bold Typeface minimum 24 or 28 pt size
  • San-Serif fonts, such as Arial or Verdana, are easier to read in a large room
  • The 6x6 readability rule: no more than six words per line and six lines per "page" (i.e., Arial font size 40).
  • Use upper and lower case letters rather than block: ALL CAPS CAN BE DIFFICULT TO READ.

Formatting

  • Lines that are used for emphasis should be bolder than background lines or borders.
  • Use contrasting text and background colors (white or yellow text on blue or black background).
  • Avoid using the color red as it tends to bleed into the background and is generally difficult to read.
  • Paragraphs should be clearly separated using a blank line. Lists should be organized using figures, dashes or bullet points. Please keep in mind that graphics and charts must be read from a considerable distance.
  • To ensure a safety zone for over-projection, leave a ¼-inch border, with no text or graphics, around your slide. Otherwise, logos close to the border of your slide may be cut off.
  • For a quick readability check: Stand back ten feet from your 14” monitor. If you cannot read the text clearly, your point size is too small for projection.
  • Images inserted into PowerPoint should not be stretch to make it larger; ensure your images are not fuzzy or dark.

Color Shifts

Due to different resolutions of laptops and projectors, color shifting can and will occur. Please be aware when creating the presentation that the colors may change somewhat when projected. Review the following information on how presentations saved in an earlier version of PowerPoint may be affected:

Features lost when opening a presentation created in an earlier version of PowerPoint


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The University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is a federal-state-county partnership dedicated to developing knowledge in agriculture, human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. While extending into every community of the state, UF/IFAS has developed a national and international reputation for its accomplishments in teaching, research and Extension.



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