Full Service

Choose this option to have our conference coordinators handle all of the details on your behalf. Here are just a few of the responsibilities we take off your plate.

Hotel Contracting & Site Selection

We’re experts at finding just the right venue, negotiating optimal pricing and assuring your group’s needs are accurately met, to avoid expensive contract penalties and damages.

Printing, Promotions & Publicity

OCI creates a professional image exclusively for your conference. We brand your event with a custom logo, web site, and digital and printed communications to reach your target audience.

Budgeting & Financial Management

We’re experienced at projecting expenses and revenue for complex events. We develop and maintain a detailed budget so you can be confident your finances are properly managed.

Registration Processing & Management

OCI’s online registration system is secure and professional, and no one is better at planning and executing a smooth attendee arrival and check-in.

Abstract Submission & Presenter Management

Our skilled, attentive staff and online tools streamline the process. Rest assured your presenters receive personalized attention and timely communications. Plus, we help simplify the complex process of building a program agenda.

Audio Visual Operations

OCI provides superior management of A/V. Whether you have a general session or multiple breakouts, expect professional operations and seamless transitions. We make you look good.

Onsite Management

No one is better at onsite management than OCI. At least that’s what attendees say. Whether it’s registering attendees on-site, downloading speaker files, or operating AV, OCI is a well-oiled machine.

Let us sweat the small stuff so you don't have to. With OCI on the job, you can relax and attend your own conference with confidence while we handle all of the details. Call us today to start the planning process and find out what a difference a dedicated conference management team can make.


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What is UF/IFAS?

The University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is a federal-state-county partnership dedicated to developing knowledge in agriculture, human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. While extending into every community of the state, UF/IFAS has developed a national and international reputation for its accomplishments in teaching, research and Extension.



  • Phone:
    (352) 392-5930
  • Email:
    conf@ifas.ufl.edu
  • Address:
    2311 Mowry Road, Bldg. 78
    PO Box 110750
    Gainesville, FL 32611
  • Questions?
    Contact Us