The International Firefly Symposium 2014

Poster Information

Poster presentations will play a key role in the success of the 2014 International Firefly Symposium. Posters selected from abstract submissions will be displayed on poster boards along the rear perimeter of the general session meeting room for the duration of the symposium. Much time will be available for viewing posters so that attendees can interact and share details of their work, discuss techniques and experiences, and acquire a broader perspective about the fireflies they study.

 

Poster Specifications

  • Posters will be limited to a board display space that is 4 feet high x 6 feet wide (1.22M high x 1.83M wide).
  • Allow a 4-inch x 4-inch space (10.16cm x 10.16cm) for a poster number in the upper left-hand corner of your poster. Each poster will be assigned a number in advance so that you will know where to place your poster.  
  • Boards are outlined with a metal frame, so it is suggested that poster presenters cut back 1-2 inches (2.54-5.08cm) on each side of the final printed poster so it is slightly smaller than the board.

http://www.conference.ifas.ufl.edu/aces/pics/poster_clip_image002_0000.jpg

  • Poster boards will be freestanding.
  • Posters must be presented using the poster boards provided by the conference. The poster boards are contiguous, and presenters may not use their own self-contained displays. Due to space constrictions, no tables or electricity will be provided.
  • Poster boards are covered with fabric, and posters can be affixed using either Velcro or ¾” long push pins. Tape is not permitted. A limited supply of Velcro tape will be available for your use during mounting, but we recommend you bring a supply with you. Multiple Velcro strips two inches in length work best.
  • Note: There will not be a formal poster session. However, the welcome social, morning, mid-day, and afternoon refreshments will be served in the poster area of the general session room each day, and there will be open poster visitation time on Thursday afternoon from 2:45-3:15pm. Poster presenters should plan to be available for discussion as much as possible during refreshment breaks and on Thursday afternoon.

SET UP BEGINS:

Monday, August 11th, 4:00pm – 8:00pm or any time after 7:00am on Tuesday, August 12th


Boards may be set-up upon arrival any time after this, but no later than Wednesday, August 13th

REMOVAL:

Friday, August 15th from 11:00am-12:00noon**

LOCATION:

Century Ballroom A (Hilton University of Florida Conference Center)

**Poster display boards will be promptly dismantled and removed by the vendor on Friday afternoon, so please remove your poster during the assigned time slot. The conference organizers are not responsible for lost or damaged posters removed by the display board vendor. Posters left behind will be discarded.


Special Note:
  For authors presenting multiple posters, we make every attempt to position your posters within close proximity of each other.

 

 

POSTER SHIPPING INFORMATION: The symposium host hotel, Hilton University of Florida, is pleased to offer poster presenters complimentary receiving and storage of materials shipped to the hotel in advance of the symposium. Please note, the hotel will not accept packages more than one week prior to the symposium. Click here for detailed shipping and receiving information from the Hilton.

 

POSTER PRINTING SERVICE: MakeSigns.com* (a service of Graphicsland, Inc.) is offering their printing services at a discounted rate for all 2014 International Firefly Symposium poster presenters. Click here for details!

 

On their website they offer:

  • Dozens of pre-designed templates for download
  • A comprehensive poster creation tutorial
  • Live chat with customer support from 8am-5pm, Monday through Friday, Central Time
  • All posters ordered before 12:00noon Central Time, Monday through Friday, are printed and shipped out that very same day
  • MakeSigns.com can ship the poster to whatever address you request, whether that be to your home so you can carry the poster with you, or to the hotel you will be staying at.
  • NOTE: If you are an international poster presenter and choose to use this printing service, please have your poster shipped directly to the symposium host hotel, Hilton University of Florida (see "Poster Shipping Information" above for details).
  • To receive your discount when you order, be sure to enter FIREFLY14 in the referral code box at checkout or use this direct link: http://www.makesigns.com?pc=FIREFLY14

*This information is publicized as a convenience only. Symposium organizers do not endorse or guarantee the quality of service by any outside vendor. However, feedback from previous users has been very positive.

 

Organized by

UF/IFAS

Conference Deadlines

Hotel Reservation
Deadline:

  July 4, 2014

 

Regular Registration Deadline:
  July 11, 2014

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