Display Information

Sponsor Displays

EXHIBIT BOOTH

Rental of a 10' x10' booth includes:

8’ high background with a 3’ high side-rail divider and drapery
1 - 6' x 24” x 30”h draped table, topped and skirted on three sides
2 – side chairs
1 – waste basket with liner
1 - 7" x 40" black on white identification sign depicting company name
Complimentary Registrations (based on sponsor level)
Complimentary listing in the EMECS 9 program and abstract book if space is contracted and paid for by August 5, 2011
Complimentary listing with links on the EMECS 9 website
Recognition on slides shown in session rooms
Recognition on Conference Signage
Acknowledgement in promotional newsletters distributed via publicity notices to over 10,000 individuals

NON-PROFIT DISPLAY

Table-Top Rental Package includes:

Table-top Displays are available for non-profit educational displays only. The price per Table-Top Display is $500 USD. The Table-Top Package includes one 6' table draped with a table cloth and skirted

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Sponsor Display Registration

All booth and table-top representatives must register to attend the conference. Exhibit booths receive at least one complimentary registration depending on the level of sponsorship; all other representative registrations will be charged at the current registration rate. As a conference attendee, exhibitors are invited to participate in all conference meetings and networking functions. It is not mandatory to have a representative at your display at all times.

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How Do I Register For Display Space?

All exhibitors must first register for the conference via the online sponsor registration form. Space is limited and applications will be accepted on a first-come, first-served basis up until August 5, 2011 or, until all display space is sold. NOTE: Table-top display locations will also be assigned by the organizers.

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Confirming Sponsor Display Space Reservation

Full payment must be received to confirm booth or table top display space. Acceptable forms of payment are credit card, check or wire transfer. Wire transfer information is available on request. Make checks payable to UFLEF – (University of Florida Leadership & Education Foundation, Inc.) A reservation for display space is not considered confirmed until payment is received.

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Sponsor Display Move In

Saturday, August 27, 2011: 3:00pm – 7:00pm

The exhibit hall is scheduled to open to exhibitors at 3:00pm on Saturday, August 27th. Conference attendees will be permitted in the exhibit/ poster area at 7:00am, Sunday August 28th.

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Official Exhibit Services Contractor Status

Afflink

Afflink is the official exhibit services company of EMECS 9. Afflink. will assist you with all your shipping, freight, equipment and decorations requirements. An Exhibitor Services Kit will be provided to you containing order forms to make final booth arrangements, including orders for shipping of display units, electricity requirements, internet access, and orders for booth décor such as carpeting, plants, furniture or any other items you would like to rent for your booth. Afflink will also receive and hold display shipments, and assure they are placed in your booth and ready for your arrival at the conference. Upon conclusion of the conference, they will handle return shipping your display materials to the designated location. All questions regarding decorating, booth equipment, freight/material handling, furniture, carpeting, electricity, etc. should be directed to the Exhibitor Services Department at Afflink.

Click Here for a Copy of the EMECS 9 Exhibitor Kit

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Exhibitor Move Out

Wednesday, August 31, 2011: 10:00am – 12:00pm

All exhibits must be dismantled and removed prior to 12:00pm on August 31, 2011. No packing of equipment, literature, etc. will be permitted until after 10:00am on Wednesday, August 31, 2011. Afflink will deliver shipping crates beginning at 10:00am.

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Show Schedule

The exhibit hall is open to conference attendees from 7:00am on Sunday through 10:00am on Wednesday, generating almost a full week of exposure for your company. Please refer to the detailed program agenda posted on the conference web site for a full schedule of meeting and networking activities. The exhibit hall will be the primary gathering place for attendees where morning, mid-day and afternoon refreshments and daily lunches are served. The agenda also features the Educational Poster Session & Welcome Reception which is heavily attended and provides interaction during the evening hours on Sunday.

Move-In:	Saturday, August 27, 2011 7:00pm – 3:00pm
Show Days:	August 28-31, 2011 (SUN-WED)
Move-Out:	Wednesday, August 31, 2011 10:00am – 12:00pm

NOTE: It is not mandatory to have a display representative present at all times. As a conference attendee, sponsors are invited to participate in all conference meetings and networking functions. There will be daily mid-morning and afternoon refreshment breaks served to attendees in the Exhibit Hall. Refer to the detailed program agenda for a full schedule of conference activities.

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Questions?

Jhanna Gilbert, CMP, CGMP | Conference Coordinator
PH: 352-392-5930 | EMAIL: jhanna@ufl.edu

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