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September 15-18, 2015
Sheraton Sand Key Resort
Clearwater Beach, Florida

UF IFAS Extension

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Developing Your PowerPoint Presentation

PowerPoint Presentations

  • Embed graphs or figures into the document as independent objects; do not dynamically link from other programs.
  • Please limit file size to 30MB or less. Photos for slides can be compressed and saved in a lower resolution.
  • Upon conclusion of your talk, the hosts and the program committee are requesting your PowerPoint presentation for educational purposes. By agreeing to share your presentation, you will be furthering the education for the Citrus Industry. PowerPoint slides will be converted to pdfs, and placed on the conference website. Due to software compatibility difficulties, video files CANNOT be included in the PDF version.  
  • If you plan to use video in your presentation at the conference, please note:
    1. Acceptable video files are: Real Player; Media Player; QuickTime
    2. Try to limit any one video file size to 50 MB or less
    3. Save video files using your last name to ensure association and loading.
  • Disable any automatic advance timer on your file.
  • We will accept files on jump drives or CDs. Label your jump drive or CD with your contact information.

Color Shifts
Due to different resolutions of laptops and projectors, color shifting can and will occur. Please be aware when creating the presentation that the colors may change somewhat when projected.  Also, note that conference will be using the 2010 version of Microsoft PowerPoint. Please review the following information on how presentations saved in an earlier version of PowerPoint may be affected.

Features that are lost when you open a presentation created in an earlier version of PowerPoint can be found at the following link:
http://office.microsoft.com/en-us/help/features-are-lost-when-you-open-a-presentation-created-in-an-earlier-version-of-powerpoint-HA010338389.aspx?CTT=1

Tips for Developing Your PowerPoint Presentation

  • To ensure your presentation is easily visible from any seat in the room the following font sizes are suggested:
    • Title: Bold Typeface minimum 40 pt size
    • Subtitles: Bold Typeface minimum 32 or 36 pt size
    • Text and Figures: Bold Typeface minimum 24 or 28 pt size  
  • Note: San- Serif fonts e.g. Arial or Verdana are easier to read in a large room
  • The 6x6 readability rule: no more than six words per line and six lines per “page” (i.e., Arial font size 40).
  • Use upper and lower case letters rather than block: ALL CAPS CAN BE DIFFICULT TO READ.
  • Lines that are used for emphasis should be bolder than background lines or borders.
  • Use contrasting text and background colors (white or yellow text on blue or black background).
  • Avoid using the color red as it tends to bleed into the background and is generally difficult to read.
  • Paragraphs should be clearly separated using a blank line. Lists should be organized using figures, dashes or bullet points. Please keep in mind that graphics and charts must be read from a considerable distance.
  • To ensure a safety zone for over-projection, leave a ¼-inch border, with no text or graphics, around your slide. Otherwise, logos close to the border of your slide may be cut off.
  • For a quick readability check: Stand back ten feet from your 14” monitor. If you cannot read the text clearly, your point size is too small for projection.
  • Images inserted into PowerPoint should not be stretch to make it larger; ensure your images are not fuzzy or dark.


Save the Date
September 20-23, 2016
Sheraton Sand Key Resort
Clearwater Beach, FL

Information forthcoming in 2016

Conference Materials

Agenda with Speaker Presentations


Program Book (PDF)


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