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Organizer Information

Pre-Conference Workshop Organizers

Workshop organizers will be responsible for inviting speakers, ensuring their participation, ensuring submission of preliminary texts and structuring/leading the discussion sessions.

*Note: The Conference Organizers will not provide for the printing of workshop handouts. Digital copies may be posted to the conference website.

All workshop presenters and organizers are expected to register for the conference and pay the applicable fee to attend.

Important Dates for Workshop Organizers

April 6, 2012

Workshop Proposal Submission Deadline

May 18, 2012

Acceptance Notification

July 15, 2012

Deadline for Workshop presenters to submit abstracts

September 4, 2012

Deadline for submission of finalized workshop description for publication on the website. CLICK HERE to view an example of a Workshop Description.

September 28, 2012 Workshop Organizer to email Conference Coordinator Angelica Williams, with FINAL SESSION AGENDA for your workshop, including full speaker names, talk titles and order of presentation.
October 26, 2012 Workshop Organizer to email Conference Coordinator Angelica Williams, detailed request for set up of workshop session, including audio-visual requirements. You will be contacted prior to the conference to reconfirm final arrangements.
January 7, 2013 Workshop Organizer to email Conference Coordinator Angelica Williams, a Workshop Summary as an MSWord document.
CLICK HERE to view an example of a Workshop Summary.

Session Organizers

Session organizers will assist with: recruiting session speakers and ensuring their participation; facilitating prompt abstract submission of all session speakers; moderate the proposed session and coordinate any special materials or hand-outs.

*Note: The Conference Organizers will not provide for the printing of session handouts. Digital copies may be posted to the conference website.

All session presenters and organizers are expected to register for the conference and pay the applicable fee to attend.

Important Dates for Session Organizers

April 6, 2012

Session Proposal Submission Deadline

May 18, 2012

Acceptance Notification

July 15, 2012

Abstract Submission Deadline

July 31, 2012

Final Session Agenda (order of presentations) Submission Deadline

World Café Session Organizers

Café Organizers will assist with: recruiting session speakers and ensuring their participation; facilitating prompt abstract submission of all session speakers; moderate the proposed session and coordinate any special materials or hand-outs.

*Note: The Conference Organizers will not provide for the printing of session handouts. Digital copies may be posted to the conference website.

All café session presenters and organizers are expected to register for the conference and pay the applicable fee to attend.

Important Dates for World Café Session Organizers

April 6, 2012

World Café Session Proposal Submission Deadline

May 18, 2012

Acceptance Notification

July 15, 2012

Abstract Submission Deadline

July 31, 2012

Final Session Agenda/ Presenter Line-Up  Submission Deadline

Town Hall Organizers

Town Hall Organizers will assist with: recruiting a reporter/ recorder for the town hall session; manage any discussion leader communications; moderate the town hall and coordinate any special materials or hand-outs.

*Note: The Conference Organizers will not provide for the printing of town hall handouts. Digital copies may be posted to the conference website.

All town hall participants and organizers are expected to register for the conference and pay the applicable fee to attend.

April 6, 2012

Town Hall Proposal Submission Deadline

May 18, 2012

Acceptance Notification

September 28, 2012

Final Town Hall description due to Conference Coordinator, Angelica Williams for use in the conference program.

January 7, 2013

Town Hall Organizer to email Conference Coordinator Angelica Williams, final Town Hall Report as an MSWord document.

Session Set-up Information:

AV Available to Organized Sessions, Workshops, and Town Halls

  • One Lavalier Microphone
  • One Hand-held Microphone
  • One Podium Microphone
  • Presentation Laptop
  • Table-top Microphones
  • LCD Projector
  • Screen
  • Wireless Remote/Mouse
  • Flip Charts

AV Available to World Café Sessions

  • One Flip Chart per station
  • One 4’x6’ Poster Board at Presentation Station
  • Wireless Internet Access for Café Presenters Only

Room Arrangements Available to Workshops

  • Theatre style (all chairs)
  • Classroom style
  • Rounds – used for round table discussion
  • Half Rounds – facing speaker(s)
  • Conference style – board room set-up

Room Arrangement Available to Organized Sessions

  • Theatre style (all chairs), with the front row classroom style

Room Arrangement Available to World Café Sessions

  • Five independent stations including
    • Two 6-foot tables (one in front of the presenter, one behind)
    • A Flip chart
    • 15-20 chairs in an arch, theatre style, in front of the presentation station
  • One moderator station with table, chair, and microphone

Room Arrangement Available to Town Hall Sessions

  • Half-Rounds – facing the front of the room

Contact Angelica Williams at amwilliams@ufl.edu  or 352-392-5930 to confirm your arrangements.

 
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