Ad Hoc Meeting Space

During the ACES conference, there will be three small meeting rooms available for pop-up meetings. Space will be available on a first-come, first-served basis and may be requested in advance for gatherings such as committee meetings, project discussions, etc. Participants may also sign-up for ad hoc meeting space onsite via sign-up sheets on the conference message board.

Ad hoc meeting rooms DO NOT include audiovisual (AV) equipment. Should you require computer projection, phone services, Internet, or other AV services, you will need to make arrangements directly with the host hotel and in-house AV company. Please contact Conference Coordinator Kristin Zupancic to be connected with the correct person to place your order.

Each room has a permanent arrangement of tables and chairs. In order to accommodate the most groups possible, custom set-ups will not be permitted.

Following are the rooms available for reservations and their set-up. To request ad hoc meeting space, email Kristin Zupancic at kzupancic@ufl.edu or call 352-294-3582. 

City Terrace Room 5:  Set for 22 people – Boardroom Style

  • Space available for reservations Monday-Thursday 8:00am-8:00pm, and Friday 8:00am-12:00noon
  • Pens and notepads on tables
  • Located on the Third Floor
  • Flip charts available upon request with a 24-hour notice

City Terrace Room 6: Set for 23 people – Half Rounds for 20 with a head panel table for 3 at front of room

  • Space Available for reservations Monday-Thursday 8:00am-8:00pm, and Friday 8:00am-12:00noon
  • Pens and notepads on tables
  • Located on the Third Floor
  • Flip charts available upon request with a 24-hour notice

City Terrace Room 8: Set for 25 people – U-Shape for 22 with a head panel table for 3 at the open end of the U

  • Space Available for reservations Monday-Thursday 8:00am-8:00pm, and Friday 8:00am-12:00noon
  • Pens and notepads on tables
  • Located on the Third Floor
  • Flip charts available upon request with a 24-hour notice

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Important Deadlines

November 10, 2016
Regular Registration Deadline

November 15, 2016
Hotel Reservation Deadline (Extended)




The University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is a federal-state-county partnership dedicated to developing knowledge in agriculture, human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. While extending into every community of the state, UF/IFAS has developed a national and international reputation for its accomplishments in teaching, research and Extension.

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OCI stands for the Office of Conferences & Institutes. It is a full service conference planning agency at the University of Florida. OCI was created to support the Institute of Food and Agricultural Sciences (IFAS) mission to develop knowledge in agriculture, human and natural resources, and to make that knowledge available to people to sustain and enhance the quality of life.

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Get in Touch

  • Phone:
    (352) 294-3582
  • Email:
    kzupancic@ufl.edu
  • Address:
    2311 Mowry Road, Bldg. 78
    PO Box 110750
    Gainesville, FL 32611
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