Meeting Site / Hotel Lodging

MAYFAIR HOTEL & SPA
3000 Florida Avenue
Miami (Coconut Grove), FL 33133
Phone: 800-433-4555
Fax: 305-779-4549
Web: www.mayfairhotelandspa.com

• Only 15 minutes from Miami International Airport (MIA)

• Just 5 minutes to downtown Miami, American Airlines Arena, Carnival Center for the Performing Arts, Port of Miami and downtown Coral Gables

• Only 20 minutes to South Beach and the Miami Beach Convention Center 

The Potential Invasive Pests Workshop will be held at the beautiful Mayfair Hotel & Spa in Miami (Coconut Grove), Florida. This well appointed hotel exudes the excitement and vibrancy of South Florida - while offering the personalized service and stylish ambiance of a hip boutique hotel.

Located in colorful Coconut Grove, a few miles from downtown Miami, the Mayfair Hotel & Spa is in the heart of world-famous shopping, dining, and attractions. It is nestled amongst an exclusive waterfront enclave of restaurants, shopping, and nightlife, located between Miami and Coral Gables.

Room Rate Information:

The Mayfair Hotel and Spa is offering Workshop guests the US Federal Per Diem Rate of $104 per night (plus 13% tax) with one or two people in a room (single or double occupancy).

Please Note: Federal Per Diems have lowered in the Miami area. The Potential Invasive Pests group rate has dropped from $128/night to $104! All reservations made in the group block will automatically be adjusted, so there is no need to call the hotel to check on this. When you arrive at the hotel to check-in, please confirm that your rate has been adjusted to $104 per night.
 

An additional charge of thirty dollars ($30.00US) will apply for each additional adult (up to four adults per room). Children age fifteen (15) and under stay free in the same room with parents.

Parking: The Hotel only provides valet service. Costs are $12.00 for daily service (local attendees) and $26.00 for overnight (hotel guests).

SPECIAL INSTRUCTIONS

·         Hotel room rates are subject to applicable state and local taxes in effect at the time of check-out. The current rate is 13%.  

·         Government participants: To receive tax exempt status, payment must be made in the form of a government issued credit card and be accompanied by a Florida sales tax exemption certificate presented at check-in.

• The rate being offered to Workshop attendees is exclusive and may not be used not in conjunction with any advertised or unadvertised promotional specials existing or yet unreleased.

• This is a discounted group rate and is net, non-commissionable.

• Check-in time is 4:00 PM or later. Anyone arriving prior to 4:00pm will be given a room as it becomes available. Checkout time is 1:00 PM.

• Cancellation Policy: Reservations must be cancelled 48 hours prior to arrival to avoid a penalty of one night’s room and tax. All reservations must be guaranteed by a room deposit or major credit card. Any room cancelled after 6:00 PM on the day of arrival will be charged one night’s room and tax. Any room guaranteed for late arrival that is not utilized.

Several additional amenities are included as complimentary in the guest room rate:

• Free local and 800 phone calls

• Complimentary WiFi high-speed internet access in all accommodations

• Complimentary use of the hotel’s state-of-the art 24 hour fitness center

• Free daily newspaper

• Negotiated group rate available 3 days prior and after the official meeting dates, based upon availability

ADDITIONAL FEES: In the event your room has a soaking tub on the patio, the tub usage fee is USD 30. Use of guestroom spa tubs is also USD 30 per stay, which includes lavender-scented bath salts and filling and preparation prior to arrival. Food and beverage tax is 7 percent calculated individually. Consult the front desk staff with questions regarding spa tub usage.

RESERVATION DEADLINE
Reservations must be made by Thursday, September 9th, 2010 to receive the special discounted group rate. Please be aware the block of rooms may fill before the deadline, so we urge you to make your reservation as soon as possible. After September 9th, the discounted rate is not available on possible remaining rooms and prevailing hotel rates will apply.

GUARANTEED RESERVATIONS
All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. Hotel will not hold any reservations unless secured by one of the above methods. Cancellation of individual reservations within three (3) days of arrival will result in forfeiture of deposit or first night's room and tax.

HOW TO MAKE A RESERVATION:
In order to receive the discounted group rate, reservations must be made by September 9^th.  The direct telephone number to the Mayfair reservations department is: 1-305–441-0000, Extension 3572.   

When making your reservation, be sure to specify you are attending the Potential Invasive Pests Workshop. Remember, after September 9th, reservations will be accepted based on availability at the hotel's prevailing rates. (To receive tax exempt status, payment must be made in the form of a government issued check, credit card or purchase order, and, be accompanied by a Florida sales tax exemption certificate presented at check-in.) All reservations require credit card guarantee due at time of booking. You may also make a hotel reservation online by clicking on the following link: https://reservations.ihotelier.com/crs/g_reservation.cfm?groupID=414377&hotelID=72887

Customary Fees for Hotel Staff:
- Baggage handling $5.00 per room, each way
- Housekeeping $3.00 per room, per day
- Room Deliveries $3.00 per room