Florida Small Farms and Alternative Enterprises Conference

Become an Exhibitor

What Makes this Event Special?

AND ALL WITHIN 24 hours from setup to tear down.

Reserve Space
Click HERE

Schedule Space Options Diagram Rules & Regulations
Staffing Confirmation Refunds Internet Orders
Electricity Exhibit Contractor Deadlines Questions

  Setup & Removal, Hours Open and Detailed Schedule

Exhibitor Schedule (PDF)
Printable Schedule (PDF)

Parking Decal
Print out parking Decal
and OHP site plan (2 pages)

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  Exhibit Space Options

All exhibit space includes:

Option #1

10x10

Option #2

10x20

Option #3
Non-profit Ed. Organizations Only

10x10

$600 without electricity

$1000 includes five (5) amps electricity

$300.00 without electricity
(limit one/org)

$660 with five (5) amps electricity

 

$360.00 with five (5) amps electricity
(limit one/org)

Includes TWO complimentary registrations for exhibit personnel

Includes TWO complimentary registrations for exhibit personnel

Includes ONE complimentary registration for exhibit personnel

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  Floor DiagramExhibit Hall & Diagram

The Exhibit Hall floor is concrete and not carpeted. Carpet is optional. Carpet will be available for rent through the exhibit services kit available closer to the conference. If desired, you may bring your own carpet if it meets fire code standards.

Click here to view or print the exhibit floor diagram (pdf). Please note diagram is static and does not indicate space reserved. It is provided as a reference to the initial floor layout.

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  Rules and Regulations

All representatives are required to abide by the Rules and Regulations governing the exhibit displays in conjunction with the Florida Small Farms and Alternative Enterprises Conference.

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  Staffing

ALL exhibitors must be either a registered representative or a floor badge only representative to gain entrance to the exhibit room.

Complimentary registration for exhibit personnel: At least one registration is provided complimentary with each exhibit package giving access to the exhibit floor and functions occurring on the exhibit floor. The registration also identifies the exhibit personnel as a conference attendee and gives that individual access Saturday's educational sessions and lunch. It does NOT include Friday tours. Reference the exhibit space options for the designated number of complimentary registrations. Registration deadline is 7/14/14

Option to purchase floor only badges: Allows purchase of floor badges for additional representatives. The floor badge allows admittance to the exhibit floor and functions occurring on exhibit floor, but not to conference functions off the exhibit floor.  Reference the exhibitor schedule for the activities occurring on the exhibit floor. Floor badges are $35/each for additional booth representatives. Floor badge plus a Saturday lunch ticket may be purchased for $65/each. Deadline to purchase is 7/14/14

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  Confirmation

Exhibitors may indicate several desired space locations during the reservation process. Assignment will be determined based on sponsor and exhibit level of participation in past conferences, level of current participation, date of payment, type of display and overall space demands. The organizers will use their best efforts to honor exhibitor preferences. However, the organizers reserve the right to make final assignments. Space will not be held without payment in full. Acceptable forms of payment are credit card, check or wire transfer. Wire transfer information is available on request. Make checks payable to UFLEF – (University of Florida Leadership & Education Foundation, Inc.)

Confirmation of booth assignment will be sent by June 23, 2014.

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 Refunds

Cancellation must be made in writing to the UFLEF, and will result in the following refund policy: 75% of the amount paid will be refunded for cancellations made by June 1, 2014. No refunds will be issued for cancellations after June 1, 2014. Email notice of cancellation to: mstage@ufl.edu.

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  Internet

Access the OHP Internet Access Order Form with fee structure

Internet should be ordered directly through the Osceola Heritage Park (OHP). Orders should be placed at least 10 working days in advance (July 18).

For questions about internet connectivity, contact the OHP IT department. Their contact information is on the order form. (OHP IT Department Tel: 321-697-3351).

Please note the last page of the order form, page titled “Road Runner, Acceptable Use Policy” should be signed, dated and sent to the Accounting Manager along with the order form.

IMPORTANT: we advise that you contact the OHP to confirm the order was received. Their contact information is located on the order form.

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  Electricity

Exhibits using electricity should read Edlen’s Regulation and General Information to ensure compliance with their policies. When the wattage total is 500 or less (5 amps or less), take advantage of ordering the 5 amps option with the exhibit space reservation. It is a $5.00 off the $65.00 price and saves you the hassle of completing and sending separate Edlen Order Forms.

Orders for wattage over 500 (more than 5 amps), must be ordered directly through Edlen Electric by July 18.

IMPORTANT: If ordering electricity directly through Edlen, pleases follow-up to confirm the order was received. Their contact information is located on the order form. Also contact Edlen Electric for questions about the order form.

Power will be located at the back of the booth on the floor and is provided for the duration. Power is only a box outlet. Bring an extension cord and possibly a power strip if connecting to more than one item. Keep in mind your total wattage. Extension cords and power strips can also be rented through the Edlen Electrical Form provided in the exhibitor kit. Cost is about $20 to $27 depending on order.

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  Official Exhibit Service Contractor

Exhibit Services, Inc. (ES)
1814 Tappan Blvd., Tampa, Florida 33619, Tel: 813-623-1163

ES is the Official Exhibit Services Company. As the exclusive material handling contractor for this event, exhibitors are to contact ES for shipping, freight, equipment and decoration requirements.

Material Handling
The Osceola Heritage Park is not equipped to receive shipments, hold packages, or coordinate outbound mailing for exhibitors. Exhibitors may hand carry in their own materials. Exhibit Services has exclusive right to use all loading areas and entryway. All subcontracts, exhibitors and drivers must coordinate their movements through ES. Questions regarding the above should be directed to the ES.

Exhibit Services will email confirmed exhibitors a website link to retrieve the exhibitor services kit about 45 days prior to the event. The kit will contain order forms to make final booth arrangements, including orders for shipping and handling. Once you receive the kit, we recommend you review the material handling and labor guidelines to avoid unexpected charges.

The deadline to make final booth orders is typically two weeks prior to the show. Tentatively the deadline for additional orders is July 18th.

ES will maintain a drayage service to provide the follows services for exhibitors:
   a: Receive freight and store 30 days in advance of show move-in
   b: Deliver freight directly to exhibitors’ booth
   c: Remove and store empty containers & return at close of show
   d: Load & reforward shipments at conclusion of show e: Maintain system to track and locate shipments.

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  Deadlines

Exhibitors - Please note these important deadline dates.
Also, please take a moment to review the exhibitor schedule and the conference agenda. It will help you to make your travel plans.

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  Questions

If you have any questions about exhibiting, please feel free to contact us.

Derek Barber
Exhibitor Chair
Tel: 386-752-5384
Email: dlbarber@ufl.edu
Mandy Stage
Conference Coordinator
Tel: 352-392-5930
Email: mstage@ufl.edu

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  Check out Our Blog

Conference News

Agenda

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to the Conference

Invitation to Exhibit

Poster Presentation Opportunity

Sponsorship Opportunities

Deadlines

Product for Conference
   May 20, 2014

Florida Small Farmer’s Registration Scholarship
    June 1, 2014

Abstracts for Poster Presentations
    June 16, 2014

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