21st International Pepper Conference

November 4-6, 2012
Waldorf Astoria  |  Naples, Florida

UF/IFAS

Meeting Site and Hotel

Waldorf Astoria NaplesWaldorf Astoria Naples

475 Seagate Drive
Naples, FL 34103
(Phone: 239-597-3232; Fax: 239-594 6310.)

www.waldorfastorianaples.com

  • Just seven miles northwest of Naples Municipal Airport (APF)

  • 35 minutes to the Fort Myers - Southwest Florida International Airport (RSW)
  • 110 miles west of Fort Lauderdale International Airport (FLL)
  • The Naples Grande is 35 minutes from Fort Meyers – Southwest Florida International Airport, (RSW).
  • Complimentary Self-Parking  

Room Rate Information:

The Waldorf Astoria is offering a very special rate of just $129 per night (plus 10%tax) with one or two people in a room (single or double occupancy). An additional charge of twenty-five dollars ($25.00) will apply for each additional adult (up to four adults per room). Children age fifteen (15) and under stay free in the same room with parents.

 

The standard daily resort fee of $27.00 has been waived especially for our group, and Pepper guests will have complimentary access to the resort fitness center. There is an additional daily charge of $10.95 per 24-hour period for internet access in your guest room.

 

TO MAKE A RESERVATION:

 

The hotel RESERVATION DEADLINE is Friday, September 14, 2012. Be sure to make your hotel reservation as soon as possible.

 

You can make a hotel reservation in one of two ways:

 

1.) BY TELEPHONE
- If you are in the US – call the hotel reservations department toll free number: 1-888-722-1270.

- The Europe International Hilton number is 800-Hhiltons: (800 44 45 86 87)
- Toll free number for Hilton if you are in Germany: 0800-18-18-146.

 

2.) ONLINE VIA THE HOTEL WEB SITE GO TO THE WALDORF ASTORIA NAPLES GRANDE WEB SITE AT: http://waldorfastoria3.hilton.com/en/hotels/florida/waldorf-astoria-naples-APFNGWA/index.html


Enter your arrival and departure dates to book a reservation and enter the group/convention code [NATLPC] to receive the special Pepper Conference Rate of $129 per night – single or double.

 

(To receive tax exempt status, payment must be made in the form of a government issued check, credit card or purchase order, and, be accompanied by a Florida sales tax exemption certificate presented at check-in.)

 

Special Instructions: All reservations paying on own require a credit card or check to keep on file to cover (1) night’s room and tax. This credit card will not be charged at the time the reservation is made, however, will be kept on file. The individual may cancel their reservation without penalty no less than (7) seven days prior to the scheduled arrival. In the event the cancellation occurs within these (7) days of arrival or guests not arriving for a scheduled reservation the guest will be charged for the (1) night’s room and tax and the remainder of the reservation will be released. After arrival, guests departing earlier than reserved will be charged (1) night room and applicable tax.

 

SPECIAL NOTES:

   - Adults are 15 years old and over. Children under 15 are free.

   - Rollaway beds are available for $20 per day plus current taxes.

   - Self parking is complimentary. Valet parking is $18 per day plus tax.

 

Customary Fees for Hotel Staff:

    - Baggage Handling $5.00 per room, each way

   - Housekeeping $3.00 per room, per day

   - Room Deliveries $3.00 per room

 

Questions or Difficulties With making a Hotel Reservation?

 

CONTACT:

Group Rooms Coordinator

Waldorf Astoria Naples, 475 Seagate Drive, Naples, FL 34103

239-594-6747 (Direct Line)

239-594-6788 (Fax)

239-597-3232 (Resort)
www.waldorfastorianaples.com

SPECIAL NOTES:
   - Adults are 15 years old and over. Children under 15 are free.
   - Rollaway beds are available for $20 per day plus current taxes.
   - Self parking is complimentary. Valet parking is $18 per day plus tax.

Customary Fees for Hotel Staff:
   -
Baggage Handling $5.00 per room, each way
   - Housekeeping $3.00 per room, per day
   - Room Deliveries $3.00 per room

Questions or Difficulties With making a Hotel Reservation?

CONTACT:
Group Rooms Coordinator
Waldorf Astoria, 475 Seagate Drive, Naples, FL 34103
239-594-6747 (Direct Line)
239-594-6788 (Fax)
239-597-3232 (Resort)
www.waldorfastorianaples.com

Share-a-room Information

This service is to assist individuals in locating others interested in sharing accommodations for the conference. It is the individual's responsibility to make contact with other interested parties. Once a roommate has been located, you may request removal of your email contact.
CLICK HERE to view those wishing to share a hotel room.
Click here to submit your information for posting on the share a hotel room page
(Email submissions will be posted within 5 working days).
  • This service will require that your name, gender, email address, affiliation, originating country and smoking preference be posted on a web page accessible to the public.
     
  • After locating a roommate, be sure to reserve your hotel room specifying two double beds as soon as possible. Double rooms tend to fill first and may not be available if you wait.

Click here to have your contact information removed from the list of those wishing to share a hotel room.
If you are sharing a guest room with another participant, be sure to communicate the following information when making your hotel reservation.
  1. The full names of all sharing the guest room. If a person is not listed on the room, they will not be allowed to check into the guest room upon arrival.

  2. How the deposit is to be paid and by whom. If the deposit is to be paid by more than one person, then the full information and payment arrangements need to be included in the communication. (NOTE: A deposit is required by the hotel in order to reserve a guest room.)

  3. How the remaining room charges are to be paid. The hotel will need method of payment for each person responsible for the charges. This information will be reiterated at check-in.

 


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Conference Deadlines

Abstracts Due:
Midnight EDT
Sunday, July. 15, 2012

 

Submitters Receive Notification on Status of Abstracts:
Wednesday, Aug. 1, 2012

 

All Speakers and Poster Presenters must Register to Confirm Participation:
Friday, Aug. 17, 2012

 

Early Registration Deadline: Saturday, Sept. 1, 2012

 

Hotel Reservation Deadline:
Friday, Sept. 14, 2012
Be sure to make your hotel reservation as soon as possible.

 

CREDITS

Photos of Syngenta pepper varieties: Bayonet, Red Victory and Sinai are copyrighted by a Syngenta Group Company and used with permission.

Photos of Sakata pepper variety: El Rey is copyrighted by Sakata Seed America and used with permission.

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